AGENDA for
FRIENDS OF THE NORTH FORK OF THE SHENANDOAH RIVER
BOARD OF DIRECTORS MEETING
Thursday, May 15, 2008
6:30 pm Call to Order – Ron
Approve Minutes from April Board Meeting - Ron
Congratulations to Mary and John for their re-election
Strategic plan discussion -
Frank Dukes
- assign roles
- implementation plan
Financial report - Gary
- Status of Quick Books effort - Kim and Gary
- Annual meeting financials
Science Committee - John
- Meeting update with Oakhill and the opportunities we now face.
- Broadway and New Market permits that are out for comment.
- May 31 fishing event,
- June 1 Potomac Riverkeeper event
- September 6 monitoring thank you day
MARPAT update
- MARPAT proposal for 2008 - Kim
- extension of Cindy's contract
- Rain barrel workshop report - Cindy
- Rain barrel workshop in Strasburg - July 14, 6:30pm at Town Park
- Update on presentations and more rain barrel workshops?
- Working with faith community - possible partnership with Rivanna Conservation Society and Friends of the Rappahannock - Leslie
New Board Members
- discussion - any updates?
Insurance update - Kim
Agua Fund Proposal
- discussion of potential organizational/capacity building funding areas for 2008- 2009 Agua Fund grant
- hire bookkeeper with portion of this funding
"Stonewall Jackson" event - Jack
Shenandoah Sojourn - Mary, Leslie
- discussion of who should populate the raft - June 6
Miscellaneous
- Good Search - Leslie
- PWF dues
New Business:
Calendar:
- May 17 - Rain Garden and Riparian Forests workshops
- May 17 - CCC celebration in Edinburg
- May 31 - Soapstone Carving Workshop
- June 6 - Shen. Sojourn
- June 7 - Fossil Pottery workshop
- June 14 - River Color Painting Workshop
- July 14 - Rain barrel workshop in Strasburg
- September 6 - Volunteer monitor appreciation day
Grants
Agua Fund
- proposal for 2008-2009 due ASAP
Board of Directors Terms
April 2008 Board of Directors Terms (Ending Year - April)
Ron Falyar 2010
Gary Proctor 2010
Ken Owens 2010
Open
Open
Mary Gessner 2011
Open
John Holmes 2011
Open
Open
Margaret Lorenz 2009
Jack Lorenz 2009
Kim Uhl 2009
Open
Open
Directors Emeritus
Garland C. Hudgins (deceased)
Robert H. Kranich (resigned) 2006
Bobbi Hinkins Kranich (resigned) 2008
MINUTES for FRIENDS OF THE NORTH FORK OF THE SHENANDOAH RIVER
BOARD OF DIRECTORS MEETING
Thursday, May 15, 2008
6:30 pm Call to Order – Ron
Approve Minutes from April Board Meeting - Ron
- minutes were approved
Congratulations to Mary and John for their re-election!
Strategic plan discussion - Frank Dukes
plan review
Next steps - implementation/work plan development - Planning committee?
- finish strategic plan document
- create work plan by season, committee, and date
- talk about committees and staffing committees - Leslie will send
around lists of potential volunteers for each committee
- approve final draft of strategic plan at June 12 board meeting
Business/Governance
Financial report - Gary absent, provided printout
Status of Quick Books effort - Kim and Gary
- committee will establish bookkeeping policies and procedures
- Mary will ask Coe Sherard and Susan Lane who does Response's books,
Annual meeting financial report
- around $3000 net
Insurance Update - Kim
Haun MacGrueder - much cheaper type of insurance - "club" related rather than business
- Directors and Officers insurance - $837 annually - Haun MacGrueder
- Workers Compensation Insurance - $230 annually
- premium is based on prior year's census of pay roll
- General liability insurance - limited right now because we are classified as a club
- need to increase or have coverage for hire and non-hired automobiles
- $2000 annual total for D & O, workers comp. and general liability
Travelers Quote: business liability with 2 million dollar cap but
they have exclusions for river clean ups. Larger business type
umbrella but it does not cover river cleanups and people under 18 years
old.
- $2500/annuallly total from Travelers
- Need to factor these cost into future project grants (overhead).
- Need to up operational support
- Operational expenses = $71,000 per year, less MARPAT
- Need to address how Friends exposure is changing as we evolve
from a club to more of a business type organization - right now we will
keep the club status - as
long as we can add the Officers and Directors insurance.
- Review as things change.
New Board Members
- discussion - any updates?
- No updates but Board and staff will continue to work on finding potential
board members.
Committee Updates and Action Items:
Science Committee
- Meeting update with Oakhill and the opportunities we now face - John Holmes
- new drinking water focused research - need to team up with
reputable university (Kim) (AP's research had no credibility - no
documentation is available on how they tested the water. Good example
of how little info. you need to entice scientific interest).
- Oak Hill - John and Jeff Kelble met with three members:
- will fund more than one project if they can - last year they funded 190
projects - maybe would fund 3 or 4 projects for Friends.
- we should only limit ourselves based on our management capability.
- John is proposing to make 4 or 5 bids:
- 1 or 2 projects: drinking water issues, and an intern to
do redundant shadow analysis of DEQ's Fish Kill work;
or ask for organizational support.
- or mix and match……
[Oak Hill funds green architecture and infrastructures projects]
- Kim interested in green infrastructure project as well.
- or apply for operating funds alone.
- YSI proposal denied - where else should we submit this proposal - Mary Gessner
- possibly submit this proposal to Oak Hill - how much for how long?
- shop the whole package around - but as only one year and
with Friends of the North Fork in the lead - possibly could get up to
$100,000 from Oak Hill.
- Mary wants to make sure our current core programs to be maintained/funded.
- John and Mary will re-work YSI proposal to for Oak Hill.
- supply e.coli equipment for FOSR, make sure they don't have.
- September 6 monitoring thank you day - John Holmes
- no discussion - postponed until later.
- Smith Creek Partnership - TMDL meeting, May 27 - Friends role? Mary Gessner
- implementation plan for the TMDL - main point of meeting
- TMDL process is extremely frustrating but is something that we probably need to be involved with.
- John's point - our participation makes it appear that we believe in and support
the process. John is suspicious of the process and wants to make sure it
is worth Friends' while to promote and participate in.
- Broadway sewage treatment plant:
- Broadway is trying but DEQ is the problem - they will not regulate.
- We could put an informational pamphlet out regarding the past
regulatory infractions and what is going on now - has there been
improvement?
- Use Herald to place pressure on Broadway, DEQ and chicken processors
(above). Ron suggested pulling the data and comparing - past and
present - are they on track or off track?
- Leslie will work on it -
- Also do a good news report on Woodstock treatment plant.
Legislative Committee
- Broadway and New Market permits that are out for comment - John Holmes
- New Market comments due tomorrow - same issues as usual
- Broadway permit - expansion for higher permit level so they can add New Market -
but will not hook up until the Broadway plant is upgraded.
[need 25 requests for a public meeting and substantive issues - deadline is at
Memorial Day]
- what is our strategy - very simple - don't allow any expansion until the plant is upgraded.
- Broadway plant has just violated their permit
(consent order) for the year - is there legal
standing. Is it worth it to ask for a public hearing?
Only option is to sue. EPA should be suing but the political reality
is that nothing can be done.
- State Water Quality Standard Review (bacteria) – due May 31st - Mary Gessner
- Mary working on this.
- Email membership and encourage them to write.
- Shenandoah County code change re: Private Waste Water Treatment Plants - Mary Gessner
- letter encouraging BOS to pass this code change because it is very
restrictive - by the 28th.
- public hearing held last week - no one spoke against this.
Education and Outreach Committee
- MARPAT proposal for 2008 - Kim Uhl
- May 27, 2008 deadline for one page proposal, one pager then full proposal due in July
-extension of Cindy's contract - have to look at funding available
in order to bridge the gap between first and second MARPAT funding in
order to keep Cindy's job going.
- Possibly make the proposal to Oak Hill to cover Cindy and some of
Leslie's operating expenses - last quarter would be $5500. Leslie's
time - think of some unique.
- Rain barrel workshop report - Cindy Frenzel not present
- Workshop went great, was well attended, and we have another scheduled for July 14
in Strasburg.
- Rain barrel workshop in Strasburg - July 14, 6:30pm at Town Park
- Update on presentations and more rain barrel workshops? - Leslie
- do a fee structure that is cheaper for members.
- schedule additional workshops? - increase cost of
workshop to obtain commercial barrels. Use it as a
membership growing opportunity.
- Working with faith community - possible partnership with Rivanna
Conservation Society and Friends of the Rappahannock - Leslie Watson
- Board is o.k. with a more concerted effort.
- Margaret will look into this, as well.
- Gary Post Memorial Fishing event - Linville Creek in Broadway, May 31 - John Holmes
- members are participating
- Shenandoah Sojourn - June 6 - South Fork Shenandoah - Mary Gessner, Leslie Watson
- discussion of who should populate the raft - June 6
- ask Susan Thompson with the Herald
Fundraising Committee
- Agua Fund Proposal
- discussion of potential organizational/capacity building funding areas for 2008-2009 Agua Fund grant - Leslie Watson
- Endowment update - schedule presentation by Shen. Foundation? - Margaret Lorenz
- Margaret Lorenz will talk with Elizabeth Cottrell and Kim and I'll go instead of presentation.
- Potential Fall D.C. fundraiser - John Holmes
- people that have donated over $100 to contact for a house
- less demanding event in Fall and Spring
- someone to volunteer their house - Bill Grillo?, David Thompson,
- personally contact members - John.
- get donations from Whole Foods.
- Potential Summer/Fall event in North Fork watershed - John Holmes
- less demanding event
- coordinate a Fish Fry - Diane said she would help.
- no auction - maybe 3 raffle items
- get a kayak - Leslie!
- do recognitions and speech.
- find someone to organize the event.
- venues - Diane?
- Potential "Stonewall Jackson" event - Jack Lorenz
- no discussion.
Miscellaneous
- Riverkeeper Rodeo - June 1, South Fork Shenandoah River - John Holmes
- Good Search - Leslie Watson
- o.k.
- PWF dues - approved
New Business:
Calendar:
- May 17 - Rain Garden and Riparian Forests workshops
- May 17 - CCC celebration in Edinburg
- May 27 - Smith Creek Partnership/TMDL meeting
- May 31 - Gary Post Memorial Fishing Tournament - Broadway 9-12pm
- May 31 - Soapstone Carving Workshop
- June 1 - Riverkeeper Rodeo
- June 6 - Shen. Sojourn
- June 7 - Fossil Pottery workshop
- June 14 - River Color Painting Workshop
- July 14 - Rain barrel workshop in Strasburg
- September 6 - Volunteer monitor appreciation day
Board of Directors Terms
April 2008 Board of Directors Terms (Ending Year - April)
Ron Falyar 2010
Gary Proctor 2010
Ken Owens 2010
Open
Open
Mary Gessner 2011
Open
John Holmes 2011
Open
Open
Margaret Lorenz 2009
Jack Lorenz 2009
Kim Uhl 2009
Open
Open
Directors Emeritus
Garland C. Hudgins (deceased)
Robert H. Kranich (resigned) 2006
Bobbi Hinkins Kranich (resigned) 2008
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