AGENDA for
FRIENDS OF THE NORTH FORK OF THE SHENANDOAH RIVERBOARD OF DIRECTORS MEETING
Thursday July 10, 2008
6:30 pm Call to Order – Ron Falyar
Approve Minutes from June Board Meeting -
Business/Governance:Financial report - Gary
Status of Quick Books effort - Kim and Gary
- committee will establish bookkeeping policies and procedures
- potential new deposit slip
Insurance Update - Kim
- payment due for current coverage - Sept. 1, 2008
Strategic plan discussion: Work plan
Committee assignments
Grants:Chesapeake Bay Funders Grant - year 2 - $20,000 approved - Leslie
Agua Fund Capacity building proposal approved for $15,000 - money received
VEE Grant proposal received and awaiting decision
MARPAT proposal received - 2nd phase due Sept. 1, 2008
Committee Updates and Action Items:Science Committee - Status and outlook for the lab - Ken's inventory
Legislative Committee - Shenandoah County Community Planning Project - integration of ordinances with comp. plan
- July 30, August 6, Sept 16, Oct 1 - meetings
- Specific items/issues Friends wants to encourage…?
- Forest Plan Revision Workshops - July 14, July 18 in Verona
- Friends may want to have position on protecting headwaters area of North Fork - much of which is in National Forest, position on wind power/turbines in National Forest (erosion issues due to road and site clearing, etc.)
Education and Outreach Committee - MARPAT update - Cindy Frenzel
- Yard Crawl - August 9 - Leslie and Susie Wilburn out of town; Cindy has Bible School
- Shenandoah County Fair - August 22-30 - Cindy Frenzel
- Edinburg Ole' Time Festival - Sept. 19-21
- Herald Articles sub-committee
- committee update, strategy - discussion of topics
Fundraising Committee- Endowment update - Margaret Lorenz
- Mary and Ron have contributed $100 each to the fund thus far and we have one member
contribution.
- Monthly and online giving -
- schedule meeting with Kim, Susie, Leslie
- Fish Fry planning - Leslie
- Stickers and/or decals - Leslie
- Thank you post cards - Leslie
- Donor envelops for newsletters or use space on newsletter itself as in past? - Leslie
- Potential Fall/Spring D.C. fundraiser - John Holmes
New Business:
Calendar:- July 14 - Rain barrel Workshop
- July 14 - Forest Plan Revision Workshop - Peter Muhlenberg Middle School, Woodstock
- July 16-17 - Communications training - Fredericksburg, VA - Cindy and Leslie
- July 19 - Riverkeeper Rodeo
- July 24 - Pure Water Forum annual meeting
- August 7-17 - Leslie on vacation
- August 9 - Yard Crawl
- August 11 - Financial planning workshop - New Market -
board member(s) encouraged to attend
- August 22-30 - Shenandoah County Fair
- September 6 - Volunteer monitor appreciation day
- September 17 - Northern Shen. Valley Regional Policy Committee meeting
- September 19-21 - Edinburg Ole' Time Festival
- September 27 - FNFSR on the river cleanup
- October 3-5 - Chesapeake Bay Watershed Forum - Shepherdstown, WVA
- October 11 - FNFSR Fish Fry
MINUTES for FRIENDS OF THE NORTH FORK OF THE SHENANDOAH RIVERBOARD OF DIRECTORS MEETING
Thursday July 10, 2008
6:30 pm Call to Order – Ron Falyar
Attendance: Ron Falyar, Jack and Margaret Lorenz, Kim Uhl, John Holmes, Leslie Watson
8:30pm meeting adjourned
Approve Minutes from April Board Meeting -
- approved
Business/Governance:Financial report - Gary absent
- question about the income and expenses through June - Leslie will follow up with Gary.
Status of Quick Books effort - Kim and Gary
- committee will establish bookkeeping policies and procedures.
- Kim is drafting best practices for financial control procedures for next board
meeting.
- Kim will try to meet with Gary to finalize best practices.
Insurance Update - Kim
- payment due for current coverage - Sept. 1, 2008 - Kim will work out prior to payment due
date.
- still working on quotes and will get this worked out this week.
- waiting for response.
Web based monthly and on line giving - update.
- Kim will meet with Susie and Leslie on this subject - July 26 or August 2.
Strategic plan discussion: Work plan
- solicit membership for interest in committee work. Write description of duties and
email volunteers and put on website - by next Thursday.
- get responses back to Leslie on work plan, as well.
- Possibly create different committees -
- Change fundraising committee to events committee - more palatable for volunteers.
- Coordinate meeting with John and Mary for monitoirng - July 18
Committee assignments - see above.
Grants:Chesapeake Bay Funders Grant - year 2 - $20,000 approved - Leslie
Agua Fund Capacity building proposal approved for $15,000 - money received
VEE Grant proposal received and awaiting decision
MARPAT proposal received - 2nd phase due Sept. 8, 2008
- Kim and Mary will prepare phase 2 of the proposal for review by August 25.
Committee Updates and Action Items:Science Committee - Status and outlook for the lab - Ken's inventory
- John will meet with Ken Owens at some point.
- Mussel Research - DCR
- Project leader wants help with river access points.
- John Holmes and Jeff Kelble will be talking with project lead on Monday.
- Friends attempted a mussel survey about 10 years ago.
- John will email everyone to let them know what is going on.
Legislative Committee - Shenandoah County Community Planning Project - integration of ordinances with comp. plan
- July 30, August 6, Sept 16, Oct 1 - meetings
- Specific items/issues Friends wants to encourage…?
- Margaret or Mary will attend with or for Leslie.
- Forest Plan Revision Workshops - July 14, July 18 in Verona
- Friends may want to have position on protecting headwaters area of North Fork - much of which is in National Forest, position on wind power/turbines in National Forest (erosion issues due to road and site clearing, etc.) .
- Mary will attend.
- Broadway plant:
- Send contact information for Susan Johnson to John Holmes
- Farm Bill - no comment.
- only issue might be guidelines for how money will be used.
Education and Outreach Committee - MARPAT update - Cindy Frenzel
- need update from Cindy
- Yard Crawl - August 9 - Leslie and Susie Wilburn out of town; Cindy has Bible School
- we will skip the crawl this year as we are participating in the Fair and the Edinburg Ole'
Time festival.
- Shenandoah County Fair - August 22-30 - Cindy Frenzel
- Edinburg Ole' Time Festival - Sept. 19-21 - parade on Saturday.
- Herald Articles sub-committee
- committee update, strategy - discussion of topics.
- Send list of topics to Kim and Stephanie Uhl to write.
- Little known and misunderstood stoneroller - John Holmes.
- Need to have a light article - every now and then.
- How to have fun on the river, birds and animals of interest, etc.
- Andrew Thayer - photographer and writer - ask if he wants to write
- naturalists oriented.
- Multiple choice quizzes - "River I. Q." - Stephanie, Cindy Frenzel, Leslie Watson
- Lions Club - John knows new president and is willing to recruit for Friends activities.
- Newsletter - put membership renewal slip (cut out) back in newsletter.
Fundraising Committee- Endowment update - Margaret Lorenz
- Mary and Ron have contributed $100 each to the fund thus far and we have one member
contribution.
- what type of investment strategy - growth fund (not doing very well right now).
- $1.5 million and were able to distribute money this year to groups.
- what keeps us from managing a fund ourselves?
- Foundation does all of the management for 1% per annum of total money you have
invested.
- This is a permanent investment strategy.
- Advantage of endowment is that people feel more secure in leaving to an endowment.
- Our board would have to request funds from the Foundation.
- Are there provisions for if we go out of business or if they go out of business - yes.
- what kinds of professional money managers do they have and what is their track record -
- long term growth strategy - not necessarily the direction we want to go.
- do larger investment companies have these services - like Schwab or Fidelity?
- Kim and John recommend doing some more investigations.
- Foundation management services - what is cost and how are they managed?
- John Holmes will check out Fidelity and Kim will research Schwab and others.
- need to figure out how to structure and manage an endowment fund.
- FNFSR has $5000+ CD currently.
- if we set up our own - we can set up our own by-laws.
- Leslie will ask George if FOSR have an endowment and how they manage it.
- Meanwhile - we will set aside the money that we already have .
- Fish Fry planning - Leslie
- structure - very simple but a clever way of making money:
- raffle?
- raffle where you can pick the thing you want - sell tickets.
- dunking both.
- Stickers and/or decals - Leslie will order.
- Thank you post cards - Leslie will order.
- Use donor newsletter itself as in past.
- Potential Winter/Spring D.C. fundraiser - John Holmes
New Business:
Calendar:- July 14 - Rain barrel Workshop
- July 14 - Forest Plan Revision Workshop - Peter Muhlenberg Middle School, Woodstock
- July 16-17 - Communications training - Fredericksburg, VA - Cindy and Leslie
- July 19 - Riverkeeper Rodeo
- July 24 - Pure Water Forum annual meeting
- August 7-17 - Leslie on vacation
- August 9 - Yard Crawl
- August 11 - Financial planning workshop - New Market - board member(s) encouraged to attend
- August 22-30 - Shenandoah County Fair
- September 6 - Volunteer monitor appreciation day
- September 17 - Northern Shen. Valley Regional Policy Committee meeting
- September 19-21 - Edinburg Ole' Time Festival
- September 27 - FNFSR on the river cleanup
- October 3-5 - Chesapeake Bay Watershed Forum - Shepherdstown, WVA
- October 11 - FNFSR Fish Fry
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